HR, Payroll & Attendance System

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HR, Payroll & Attendance System 2017-11-04T09:01:26+00:00

HRM and Payroll Software is a complete Human Resource Management System (HRMS) which provides an organization a complete solution to manage & maintain Employee Profiles, automatic Payroll calculation of allowances & deduction etc. with single click. System can store scanned documents of employee along with records to view them later when required urgent. Software reminds for various employee document expiries, leave & appraisal due etc. along with company trade license etc.

This HRM and Payroll Software have employee record management with complete profile of employees

Employee Management

Maintain Employee records with basic details, salary, passport, visa and vacation history. Set Basic salary and unlimited fixed allowances. Based on Employee profiles, HRM and Payroll Software calculates payroll, shows document expiry reminders and HR reports. Employee Management is the core of this HRMS Software.

Payroll Calculation

HRM and Payroll Software calculates monthly salary automatically in one click. It takes (Basic salary + Allowances + Over time) – (Deduction + Loan Installment + leave deduction). Payroll can import absents and overtime from excel file. Flexible integration of payroll module with HR Management makes this HRMS software very easy to use.

Manage Employee Attendance

Nextech Attendance module is Web based Application. Start your attendance with Nextech Attendance module and enjoy the benefits of it using Finger Print/Swap Card/IRIS/Face Detection Biometrics Solution on the Web. All your attendance data is stored in your attendance system. Dashboard provides the big picture of employee attendance. Descriptive employee attendance reports with data export facility. Integration with multiple brand Access Control.

Salary Statement & Pay Slips

HRM and Payroll Software creates salary statement and Pay Slips for all employees automatically. HRM and Payroll Software prepares monthly Salary Statement and Pay Slips. You can print selected pay slip or all salary slips for the month in one click. Software can Email Pay Slips to all employees in one click. Various salary statements by department, designation, work site etc which you can print or export to excel file.

Employee Cash Advances

Software can manage employee loans and automatic deductions from salary. HRM and Payroll Software can manage cash advances given to employees. Enter Loan amount and installment amount. HRM and Payroll Software will automatically deduct installment amount from salary every month until full loan amount gets recovered. You can adjust installment deduction amount for any month and software takes care of balance amount by itself.

Increment & Leave History

HRM and Payroll Software records annual vacation history and calculates total leave entitlement, taken leave and balance leave in each employee record. Maintains history of salary increments & annual leave. HRM and Payroll Software Helps you to take decision if it is right time to give increment. Enter record of vacation when someone goes on leave and software calculates total taken vacation & balance in account of each employee.

Expenses & Issued Assets

It records employee expense details and get reports of all expenses on employees. This HRMS software can keep history of all expenses occurred on each employee and can take report of employee expenses. HRM and Payroll Software can maintain records of all assets given to each employee. You can keep track of issued assets. So the company can take back all the assets when employee leaves the company.

Company Calendar

Use the Company Calendar to define the Company holidays. And to add to this, each and every employee may have his / her own calendar, where his/her weekly holidays can be maintained.

Employee Self Service -Personal tasks

  • Routine HR administration tasks such as changing address, telephone number, emergency contacts, next of kin, marriage, dependents details and their passport and visa details.
  • View employee’s own employment history such as promotions, salary revisions, etc.
  • Employee can view their salary information online
  • View employee’s own payroll summary and details, leave history, etc.
  • View conditions of employment, HR policies, procedures, information packs, benefits details, etc.
  • Employee can view official information such as Date of Join, Designation, Department, Division, etc.
  • Access employee document details such as document no., issue and expiry date, issuing authority
  • Submit / Update employee documents details online

Performance Management

Performance Management automates the time-consuming Employee Performance evaluation administration process, thereby dramatically improving HR and Line Manager Productivity resulting to saving time and money.

Performance parameters according to Designations, defining planning periods, defining employee wise, immediate senior wise, Performance Review done at different levels, Performance Management linked with training and Pay Structure Revision. Monthly Activities, Daily Activities (on demand), Monthly, quarterly, four monthly, half yearly and yearly performance defining and reviews can be done, and also MIS report. And changes may come as per requirement.

Loan & Advances Management

It facilitates to manage Loan & Advances for employee salary based on organization policies as Loan & Advance Master, Loan & Advance Transactions and Loan & Advance Statement.

User Level Access Rights

An access control procedure for computer systems, which allows a system administrator to set up a hierarchy of users. Thus, the low level users can access only a limited set of information, whereas the highest level users can access the most sensitive data on the system.

Employee Information Management
  1. Employee master Information,
  2. Academic information,
  3. Organization information,
  4. Previous experiences,
  5. Employee leave information,
  6. Joining date,
  7. Training information,
  8. Pay structure information (on demand),
  9. Passport details(on demand),
  10. National ID card details (on demand),
  11. Nominee details (on demand),
  12. Complete Bank details,
  13. Details to configure Organogram
  14. MIS Report (Designation wise, Grade, Male & Female, Branch, Region, Zone wise, PF wise)
  15. Changes may come as per requirement
 Leave and Attendance Management
  1. Configure business rules for leave, attendance etc.
  2. Interface with any attendance machine (Bio-metrics, Punch Card, etc.)
  3. Holiday and Weekly off management with employee facility
  4. Leave management with application and approval
  5. Advance leave application and approval
  6. Year end process for leave transfer
  7. Manual entry and corrections.
  8. Multiple approval of leave, advance leave etc. for HR department
  9. Attendance run and authorization for locking the monthly attendance
  10. MIS Reports (attendance reports, leave, advance leave, annual, monthly and daily attendance reports and other useful reports.)
Payroll Management
  1. Define pay elements
  2. Define multipart formulas for pay elements
  3. Design pay structure for employees
  4. Assign pay structure to employees with different pay modes like Bank transfer, Cash, Cheque etc.
  5. Provident fund
  6. Leave travel allowance ( LTA)
  7. Pay Group for different pay run
  8. Leave encashment based on pay elements
  9. Loans and advance with automated recovery feature.
  10. Bonus feature for any pay elements
  11. Professional tax with professional tax group based on different states
  12. Labor Welfare Fund ( LWF)
  13. Gratuity
  14. Pay slip message
  15. Pay run and authorization for locking the payroll for particular month
  16. Pay adjustment for particular month with addition, subtraction, replacing and assigning new elements for any employee
  17. Check list for errors and warnings generated during pay run.
  18. Stop payment and release payment feature
  19. Pay structure revision and authorization for confirmation.
  20. Bonus calculation and authorization with separate pay slip feature
  21. Full and final settlement procedure
  22. Reimbursement calculation and authorization based on bill submission and special reimbursement slip generation as well.
  23. TDS (Tax deducted at source) management for tax calculation (on demand).
  24. Changes may come as per requirement
MIS Reports
  1. Provident fund monthly reports
  2. Income tax report
  3. Monthly pay statement with payment mode like Bank transfer, Cash, Cheque etc.
  4. Salary Register with Employee wise and department wise
  5. Monthly variance reports
  6. Register for bonus, over time, leave encashment, gratuity, loan, advance etc.
  7. Monthly statements for bonus, leave encashment, gratuity, loan, advance etc.
  8. Monthly pay slip for regular payroll, reimbursements, off- cycle payroll, bonus etc.
  9. Annual pay summary report
  10. Full and final settlement report
  11. Pay structure revision and comparison reports.
  12. Changes may come as per requirement